What do you envision your next career to look like? Join MetaOptima to make a difference in the lives of millions as we revolutionize the dermatology industry with artificial intelligence-powered software solutions for faster, more effective, and affordable care. MetaOptima is full of passionate, innovative people who thrive on working together as a team to build smart, life-saving technologies for medical professionals and their patients. Our casual, open-office culture welcomes fresh ideas from the minds of doers. Join our fast-growing startup to add your voice to our vision while working with a cool group of people set on making their mark on the world. We take pride in what we’ve accomplished together, and can’t wait to see how you’ll help us grow.
A team who works together, wins together. We’re excited to share some of our accomplishments with you:
A BCIC New Ventures Competition Winner
Plug and Play Startup Showdown Winner
BCIP Innovation Challenge Award Winner
Coast Capital Savings Venture Prize Winner
A Ready To Rocket Winner 2018 & 2019
Winner of ISIC Disease Classification Competition 2018
Member of Canada’s Digital Technology Supercluster
Winner of ITAC Ingenious of the Year Awards, 2019
We are looking for an Office Administrator to join our team! You will be responsible for managing our office from the beginning to the end. The role will work closely with our C-Suite team and will help them schedule meetings and/or work on projects. Acting as our receptionist, you are the first person everyone who walks through our door meets! More excitingly, you will play a significant role in event management for our internal and external events!
Supporting for various administrative tasks (filling out forms, organizing couriers and mailings) and running personal errands
Cleaning and general upkeep of the office space
Filtering, prioritizing, responding to emails & phone calls, and handling highly confidential information
Organizing, booking and checking in personal and business-related travel, as well as complex travel itineraries
Handle executives' requests and queries appropriately
Act as the point of contact for internal and external clients
Provide general support to visitors
Liaise with managers to handle queries
Organize conferences, workshops, meetings, and other events
Assist in the preparation of project documents, fund applications, and regulatory documentation
Assist the Finance Department with facilitating payments, processing expense claims, receipt filing, and performing credit card reconciliations using accounting software (Xero)
Ad hoc; other duties as assigned
Do you have what it takes:
Minimum of 2-3 years experience in previous administrative role
Experience with G-Suite, Microsoft Office Suite (Excel, Word, etc.)
Cloud-based accounting software (Xero, Quickbooks, etc.) considered an asset.
Strong written and verbal communication skills
Ability to work independently and as part of a dynamic team
Ability to manage confidential information
High degree of organization, pro-activeness and effective time-management skills
Passionate, driven professional with sound business aptitude
High level of attention to detail and organizational skills
Flexible, adaptable and nimble as we go through multiple changes
Enjoy working in a fun and collaborative environment
Previous experience in small/start-up culture is a plus
Our office is located in downtown Vancouver and is easily accessible by bus, SeaBus, SkyTrain, and West Coast Express. We offer a competitive salary, vacation, stock options, and a comprehensive benefits package (including extended health, vision, and dental).
If you are interested and passionate about doing things that really matter send us your resume and join us on this amazing journey.
Please Note: Thank you for your interest in joining our team in the fight against skin cancer! We always do our best to contact all applicants, however due to high volumes we will prioritize those under consideration and may not be able to get back to you.
MetaOptima is proud to be an Equal Opportunity Employer, which means that all employment decisions are based on talent (never race, color, creed, age, sex, gender, sexual orientation, national origin, religion, marital status, medical condition, physical or mental disability, military service, pregnancy, childbirth or any other classification protected by law). Diversity, respect, and fairness are our key values; this extends to all areas of the company’s hiring process, including compensation, benefits, discipline, transfer, termination and all other terms of employment.
Here at MetaOptima, we strive to ensure everyone feels welcome to our team; members with qualified disabilities will be provided with reasonable accommodation upon request to fit their needs to help them succeed.
MetaOptima’s management team will always take responsibility for ensuring that the company continues to offer fair, welcoming, and equal employment opportunities. We invite you to share this initiative by taking personal actions that uphold our core values.