Office Administrator

Vancouver, BC | Full-time


What do you envision your next career to look like? Join MetaOptima to make a difference in the lives of millions as we revolutionize the dermatology industry with artificial intelligence-powered software solutions for faster, more effective, and affordable care. MetaOptima is full of passionate, innovative people who thrive on working together as a team to build smart, life-saving technologies for medical professionals and their patients. Our casual, open-office culture welcomes fresh ideas from the minds of doers. Join our fast-growing startup to add your voice to our vision while working with a cool group of people set on making their mark on the world.  We take pride in what we’ve accomplished together, and can’t wait to see how you’ll help us grow.

A team who works together, wins together. We’re excited to share some of our accomplishments with you:

  • A BCIC New Ventures Competition Winner

  • Plug and Play Startup Showdown Winner

  • BCIP Innovation Challenge Award Winner

  • Coast Capital Savings Venture Prize Winner

  • A Ready To Rocket Winner 2018 & 2019

  • Winner of ISIC Disease Classification Competition 2018

  • Member of Canada’s Digital Technology Supercluster

  • Winner of ITAC Ingenious of the Year Awards, 2019


We are looking for an Office Administrator to join our team! You will be responsible for managing our office from the beginning to the end. The role will work closely with our C-Suite team and will help them schedule meetings and/or work on projects. Acting as our receptionist, you are the first person everyone who walks through our door meets! More excitingly, you will play a significant role in event management for our internal and external events!


Day-to-day:

  • Supporting for various administrative tasks (filling out forms, organizing couriers and mailings) and running personal errands

  • Cleaning and general upkeep of the office space

  • Filtering, prioritizing, responding to emails & phone calls, and handling highly confidential information

  • Organizing, booking and checking in personal and business-related travel, as well as complex travel itineraries

  • Handle executives' requests and queries appropriately

  • Act as the point of contact for internal and external clients

  • Provide general support to visitors

  • Liaise with managers to handle queries

  • Organize conferences, workshops, meetings, and other events

  • Assist in the preparation of project documents, fund applications, and regulatory documentation

  • Assist the Finance Department with facilitating payments, processing expense claims, receipt filing, and performing credit card reconciliations using accounting software (Xero) 

  • Ad hoc; other duties as assigned


Do you have what it takes:

  • Minimum of 2-3 years experience in previous administrative role

  • Tech Savvy

  • Experience with G-Suite, Microsoft Office Suite (Excel, Word, etc.)

  • Cloud-based accounting software (Xero, Quickbooks, etc.) considered an asset. 

  • Strong written and verbal communication skills

  • Ability to work independently and as part of a dynamic team

  • Ability to manage confidential information

  • High degree of organization, pro-activeness  and effective time-management skills

  • Passionate, driven professional with sound business aptitude

  • High level of attention to detail and organizational skills

  • Flexible, adaptable and nimble as we go through multiple changes

  • Enjoy working in a fun and collaborative environment

  • Previous experience in small/start-up culture is a plus


Benefits:

Our office is located in downtown Vancouver and is easily accessible by bus, SeaBus, SkyTrain, and West Coast Express. We offer a competitive salary, vacation, stock options, and a comprehensive benefits package (including extended health, vision, and dental). 

If you are interested and passionate about doing things that really matter send us your resume and join us on this amazing journey.


Please Note: Thank you for your interest in joining our team in the fight against skin cancer! We always do our best to contact all applicants, however due to high volumes we will prioritize those under consideration and may not be able to get back to you.

MetaOptima is proud to be an Equal Opportunity Employer, which means that all employment decisions are based on talent (never race, color, creed, age, sex, gender, sexual orientation, national origin, religion, marital status, medical condition, physical or mental disability, military service, pregnancy, childbirth or any other classification protected by law). Diversity, respect, and fairness are our key values; this extends to all areas of the company’s hiring process, including compensation, benefits, discipline, transfer, termination and all other terms of employment.

Here at MetaOptima, we strive to ensure everyone feels welcome to our team; members with qualified disabilities will be provided with reasonable accommodation upon request to fit their needs to help them succeed.

MetaOptima’s management team will always take responsibility for ensuring that the company continues to offer fair, welcoming, and equal employment opportunities. We invite you to share this initiative by taking personal actions that uphold our core values.


Office Administrator

Vancouver, BC | Full-time